Legal information
Information Notice
1. PRIVACY STATEMENT
This policy
describes the management of our web site as regard to processing activities
concerning your personal data when visiting us at the following web page:
www.distrelec.biz
(the “Website”)
Specifically,
it regards the content of our Website only and it does not concern any other
web site that might be visited by users by clicking on external links which may
be present on the Website.
Certain services or information offered on the portal
may be subject to a different privacy policy. In such instances, a separate
privacy policy will be posted.
"You" in this Privacy Statement means you as
an individual.
"We" or "us" in this Privacy
Statement means, in relation to your personal data, the Data Controller.
1.1. WHAT INFORMATION IS
COLLECTED?
"Personal data" means information about you.
When you visit this Website we may collect personal
data either:
(i)
directly where you are
asked to provide data. If you use any "Subscribe" feature of the
Website you may need to provide contact information as well as information
about the page you are on or the content you are viewing; or
(ii)
indirectly, such as using
cookies (as described below) or to track your use of certain pages of the
Website (e.g. your internet protocol address) and other technical means to
monitor your use of the Website.
We do not seek to collect sensitive data through the
Website.
1.2. HOW WILL PERSONAL DATA
BE USED?
We may process and use personal data collected via
this Website for the following purposes:
•
to administer the Website;
and
•
to provide information,
products and services to you at your request - for example to tailor the
content you see on the Website to your specific needs and to properly respond
to your feedback and questions.
1.3. ARE COOKIES USED ON
THE PORTAL?
Cookies are
information sent by a web server to a user’s computer, which are stored
therein.
In order to know which cookies are used on
this Website, please see Distrelec and Cookies chapter, while if you want to
refuse the use of any cookie, please correct the settings of your internet
browser (in this regard, you can find details on how to undertake this action
on the website of your browser).
Furthermore, in this case, please be aware
that the web navigation and the enjoyment of the contents of this Website could
be compromised.
1.4. HOW CAN I ACCESS, OR
CHANGE MY PERSONAL DATA?
You are entitled to request
access to, correct all your personal data collected by us, to object to the processing and to lodge
a complaint.
For any further information about the
processing activities carried out by the Data Controller, and/or the exercise
of your rights, you may contact the Data Controller at the e-mail address
export@distrelec.com.
1.5. IS PERSONAL DATA
TRANSFERRED TO ANOTHER COUNTRY AND IS PERSONAL DATA DISCLOSED TO OTHER
ENTITIES?
The website is
located on a server in the European Union (EU), your Data will not be
transferred outside the European Union.
1.6. HOW LONG IS PERSONAL DATA RETAINED FOR?
We will keep your personal data only as long as it is
reasonably necessary for the purposes described in this Privacy Statement. If
you request us your personal information will be deleted from the Website
within a few weeks of your departure.
1.7. WHO IS THE DATA
CONTROLLER?
Distrelec Manchester Ltd with registered
office in 7th Floor, 2 St Peter’s Square, Manchester, M2 3AA, United Kingdom,
is the Data Controller of your personal data (“Data Controller”).
3. INFORMATION NOTICE FOR PROSPECT CUSTOMERS
pursuant to Article 13 Regulation (EU) 2016/679
(“GDPR”)
3.1 DATA CONTROLLER
Distrelec
Manchester Ltd with registered office
in 7th Floor, 2 St Peter’s Square, Manchester, M2 3AA, United Kingdom.is the
Data Controller of your personal data (“Data
Controller”).
You may contact the
Data Controller at the e-mail address export@distrelec.com or via
express courier at the address 7th Floor, 2 St Peter’s Square, Manchester, M2
3AA, United Kingdom.
3.2 PERSONAL DATA DEFINITION AND
INFORMATION REGARDING THE PROCESSING ACTIVITIES
Under the
GDPR personal data is defined as: “Any
information relating to an identified or identifiable natural person; an
identifiable natural person is one who can be identified, directly or
indirectly, in particular by reference to an identifier such as a name, an
identification number, location data, an online identifier or to one or more
factors specific to the physical, physiological, genetic, mental, economic,
cultural or social identity of that natural person” (“Data”).
Upon your explicit request, the Data
Controller may process
your Data in order to send you marketing e-mails, providing you with special
promotions and informing you regarding new available products/services.
In any event,
we are committed to ensuring that the information we collect and use is
appropriate for these purposes, and does not constitute an invasion of your
privacy.
In case of failure to obtain your Data:
|
Purposes
of the processing activity |
Mandatory
or voluntary nature of the request of providing personal data |
Consequences
of failure to provide the personal data |
Legal
basis for processing your Data |
Retention Period |
|
Sending of marketing
communications (such as brand new products and tech) |
Voluntary, based on consent |
It won’t be possible to
provide you with special offers nor new products/services |
Your explicit
consent |
Till consent revocation. |
|
Analysis of personal
preferences with the aim to send
dedicated personalized promotional offers |
Voluntary, based on
consent |
It won’t be possible to
provide you with special offers nor new products/services |
Your explicit
consent |
12 months from collection. |
|
Statistical Analysis |
Personal data will be
anonymized |
Not applicable |
Not applicable (anonymous data) |
N/A |
3.3 DISCLOSURE OF YOUR DATA TO EU AND
NON-EU DATA PROCESSORS
In order to fulfil
the purposes mentioned in paragraph 3.2 above the Data Controller may have the necessity to disclose your personal
data to third parties, included in the following categories:
1. Third parties providing IT Services for
Information Systems of the data controller and the IT infrastructure.
The above mentioned
third party may act as data processor
appointed by the Data Controller.
Moreover your data
are processed by the employees of the Data
Controller appointed as person in charge of the processing.
In addition, your
Data might be disclosed to third parties, should such disclosure be required by
the laws and/or Public Authorities.
Finally, your personal data will not be
disseminated.
3.4 YOUR RIGHTS AS DATA SUBJECT
At any point while
we are in possession of or processing your Data and, if the case, your
Sensitive Data, you, the data subject, have the following rights:
•
Right
of access – you have the
right to request a copy of the information that we hold about you;
•
Right
of rectification – you
have a right to correct data that we hold about you that is inaccurate or
incomplete;
•
Right
to erasure – in certain
circumstances you can ask for the data we hold about you to be erased from our
records;
•
Right
to restriction on processing
– where certain conditions apply to have a right to restrict the processing;
•
Right
of portability – you have
the right to have the data we hold about you transferred to another
organisation;
•
Right
to object – you have the
right to object to the processing;
•
Right
to lodge a complaint: in
the event that Data Controller
refuses your request under rights of access, we will provide you with a reason
as to why. You have the right to complain as outlined in paragraph 3.5 below.
You may contact
Distrelec Manchester Ltd at the
e-mail address export@distrelec.com or via express courier at the address 7th
Floor, 2 St Peter’s Square, Manchester, M2 3AA, United Kingdom.
3.5 COMPLAINTS
In the event that
you wish to make a complaint about how your Data is being processed by the Data Controller or how your complaint
has been handled, you have the right to lodge a complaint directly with the
supervisory authority and the Data Controller, as identified under previous
paragraph 3.1.
3.6
CONSENT
By consenting to this information notice
you are giving us permission to process your Data specifically for the purposes
identified at the paragraph 3.2 and 3.3.
You may withdraw consent at any time by
writing to the following address Techniekweg
44, NL-3542 DT Utrecht.
* * *
4. INFORMATION NOTICE FOR CUSTOMERS
pursuant to Article 13 Regulation (EU) 2016/679
(“GDPR”)
4.1 DATA CONTROLLER AND DATA PROTECTION
OFFICER
Distrelec BV with registered office in
Techniekweg 44, NL-3542 DT Utrecht, is the Data Controller of your personal
data (“Data Controller”).
You may contact the Data Controller at the
e-mail address export@distrelec.com or via express courier at the address
Techniekweg 44, NL-3542 DT Utrecht.
4.2 PERSONAL DATA DEFINITION AND
INFORMATION REGARDING THE PROCESSING ACTIVITIES
Under the
GDPR personal data is defined as: “Any
information relating to an identified or identifiable natural person; an
identifiable natural person is one who can be identified, directly or
indirectly, in particular by reference to an identifier such as a name, an
identification number, location data, an online identifier or to one or more
factors specific to the physical, physiological, genetic, mental, economic,
cultural or social identity of that natural person” (“Data”).
We collect your Data in order for us to provide you the
goods or the service required, including the customer care activities.
In addition, upon your explicit request, the Data
Controller may process
your Data in order to send you marketing e-mails, providing you with special
promotions and informing you regarding new available products/services.
In any event,
we are committed to ensuring that the information we collect and use is
appropriate for these purposes, and does not constitute an invasion of your
privacy.
In case of failure to obtain your Data:
|
Purposes
of the processing activity |
Mandatory
or voluntary nature of the request of providing personal data |
Consequences
of failure to provide the personal data |
Legal
basis for processing your Data |
Retention Period |
|
Client engagement and
administration (management of
contractual relationship, customer acquisition, sales order processing,
delivery and transportation fulfilment, invoice issuing, payment collection, after sales and
technical service) |
Mandatory |
It won’t be possible to
provide you with the service or goods required |
Performance of the contract |
12 years after contract termination |
|
Legal fulfilment |
Mandatory |
It won’t be possible to
provide you with the service or goods required |
Legal Obligation |
12 years |
|
Customer care |
Mandatory |
It won’t be possible to
provide you with the service or goods required |
Your implicit consent |
12 years after contract termination |
|
Sending of marketing communications |
Voluntary, based on consent |
It won’t be possible to
provide you with special offers or new products/services |
Your explicit consent |
Till Opt out (or consent
revocation) |
|
Analysis of personal
preferences with the aim to send
dedicated personalized promotional offers |
Voluntary, based on consent |
It won’t be possible to
provide you with special offers or new products/services |
Your explicit consent |
12 months from collection |
|
Statistical Analysis |
Personal data will be
anonymized |
Not applicable |
Not applicable (anonymous data) |
N/A |
4.3 DISCLOSURE OF YOUR DATA TO EU AND
NON-EU DATA PROCESSORS
In order to fulfil
the purposes mentioned in paragraph 4.2 above the Data Controller may have the necessity to disclose your personal data
to third parties, included in the following categories:
1. Authorities and supervisory bodies,
2. Third parties who carries out the tax and
administrative duties on behalf of the data controller
3. Third parties providing IT Services for
Information Systems of the data controller and the IT infrastructure.
4. Third parties providing services related
to the procurement /delivery of the product or service required.
5. Other legal entities of the Datwyler Group
to fulfil order fulfilment purposes within European Union.
The above mentioned
third party may act as data controller
or data processor appointed by the
Data Controller.
Moreover your data
are processed by the employees of the Data
Controller appointed as person in charge of the processing.
Finally, your personal data will not be
disseminated.
4.4 YOUR RIGHTS AS DATA SUBJECT
At any point while
we are in possession of or processing your Data and, if the case, your
Sensitive Data, you, the data subject, have the following rights:
•
Right
of access – you have the
right to request a copy of the information that we hold about you;
•
Right
of rectification – you
have a right to correct data that we hold about you that is inaccurate or
incomplete;
•
Right
to erasure – in certain
circumstances you can ask for the data we hold about you to be erased from our
records;
•
Right
to restriction on processing
– where certain conditions apply to have a right to restrict the processing;
•
Right
of portability – you have
the right to have the data we hold about you transferred to another
organisation;
•
Right
to object – you have the
right to object to the processing;
•
Right
to lodge a complaint: in
the event that the Data Controller
refuses your request under rights of access, we will provide you with a reason
as to why. You have the right to complain as outlined in paragraph 4.5 below.
You may contact
Distrelec BV on the phone number +31 30 265 01 25, at the e-mail address
export@distrelec.com or via express courier at the address Techniekweg 44,
NL-3542 DT Utrecht
4.5 COMPLAINTS
In the event that
you wish to make a complaint about how your Data is being processed by the Data Controller or how your complaint
has been handled, you have the right to lodge a complaint directly with the
supervisory authority and data controller, as identified under previous
paragraph 4.1.
4.6
CONSENT
By consenting to this information notice
you are giving us permission to process your Data specifically for the purposes
identified at the paragraph 4.2 and 4.3.
You may withdraw consent or perform the
Opt Out at any time by writing to the following address Techniekweg 44, NL-3542
DT Utrecht.